Auto-renewals fire before anyone reviews them, invoices drift above contracted rates, and unused licenses keep billing. Kavlo reads every signed contract and turns it into the dates, terms, and spend your team can act on.
The problem
Procurement owns dozens to hundreds of vendor relationships, and the terms that decide every negotiation are buried in PDFs no one has time to track.
Notice windows pass unwatched, renewals auto-trigger at list price, and overpayments compound invoice by invoice. Industry research from World Commerce & Contracting estimates organizations lose an average of 9.2% of annual revenue to poor contract management.
What you get
Connect your document sources once and Kavlo ingests vendor contracts in any format, classifies each by type and vendor, and extracts the terms procurement negotiates on: rates, payment schedules, notice windows, SLAs, and renewal mechanics. Each field carries a confidence score and a source reference back to the page it came from.
Adobe Inc.
ENTERPRISE TERM LICENSE AGREEMENT
ETLA-ADBE-2026 · Status: EXECUTED
Extracted Terms
Effective Date
Mar 1, 2026
Context: Stated in the order-form summary table.
Execution Date
Feb 18, 2026
Initial Term
36 months
Auto-Renewal
Yes · 60-day notice
Context: Auto-renews for successive 12-month terms unless cancelled.
Total Contract Value
$648,000
Kavlo tracks both the notice date and the end date for each agreement, so the deadline that actually matters is the one you see first. List, calendar, and timeline views surface what is coming at 30, 60, and 90 days, and auto-renewal clauses are flagged before the cancellation window passes.
Monitor contracts approaching renewal dates
$0.61M
2 vendors
$1.34M
3 vendors
$2.85M
5 vendors
$11.40M
146 vendors
Adobe Enterprise License
Bridgepoint Advisory
Zoom Enterprise
Kavlo syncs the entitlements written into each subscription against actual usage from Okta, so over-provisioned seats surface long before the renewal lands. Every subscription shows contracted seats versus active users, the annual cost of the gap, and a flag on anything running well below what you pay for.
Entitlements vs actual usage, synced via Okta
112
23
10
31
Salesforce
CRM
Adobe Creative Cloud
Design · SaaS
Zoom Enterprise
Comms · SaaS
Slack
Comms
Pre-built templates cover onboarding, vendor assessment, offboarding, QBRs, and compliance, with manual, AI-agent, and approval-gated steps. Route work across procurement, legal, IT, and finance so contract gaps are caught before signature, and every step leaves a full audit trail.
Templates route through Business, Legal, Compliance, and Finance
Vendor onboarding
Bridgepoint Advisory · template routes 4 teams
Active workflows
NewBridgepoint onboarding
Vendor onboarding
Adobe renewal review
Renewal assessment
Zoom right-size
Renewal assessment
In practice
The team manages a large vendor base across SaaS, professional services, and infrastructure. Renewal tracking lives in a spreadsheet one analyst maintains, spend visibility arrives weeks late from finance, and no one is confident the roster is complete. Each quarter brings a renewal that triggered before anyone reviewed the terms.
They connect SharePoint, Google Drive, and the shared inbox to Kavlo, and every agreement is read and structured in place. Kavlo surfaces the agreements with auto-renewal clauses, maps each to its notice window, and orders the renewal pipeline by value and days until the cancellation deadline. Several windows are closing within the next quarter, including Adobe and Zoom, two SaaS tools whose contracted entitlements run well ahead of actual usage once Kavlo syncs seats against Okta.
The VP walks into each renewal with utilization evidence in hand and right-sizes the over-provisioned subscriptions before they auto-renew at full seat count. Onboarding and assessment workflows now route every new vendor through procurement, legal, IT, and finance, so the gaps that used to surface after signature get caught before it.
Monitor contracts approaching renewal dates
$0.61M
2 vendors
$1.34M
3 vendors
$2.85M
5 vendors
$11.40M
146 vendors
Adobe Enterprise License
Bridgepoint Advisory
Zoom Enterprise
This is a representative scenario based on Kavlo's capabilities.
Before / after
Contract discoverability
Renewal tracking
Invoice accuracy
License and entitlement waste
Tail spend
Cross-functional governance
Integrations
SharePoint
Google Drive
Box
Outlook
Gmail
Okta
SAP
Oracle NetSuite
QuickBooks
Slack
Microsoft Teams
ClaudeSecurity
Built for organizations that take data governance seriously. Your contracts never leave your control.
Enterprise-grade infrastructure. Your data never touches shared environments.
Your contracts, your data, your terms. No model training on your documents.
SOC 2 Type II certification in progress. Security and availability controls at every layer.
Every extraction, every workflow action, every approval tracked and exportable.
Your ERP tracks purchase orders and transactions after they happen. Kavlo reads the contracts behind them: notice dates, auto-renewal clauses, rate structures, SLAs, and entitlements. It even computes prepaid assets and accrued liabilities from contract terms, which ERPs do not do automatically, because they do not read contract language. The two work together, with Kavlo feeding the contract intelligence your ERP never captures.
Kavlo connects to your CLM as one more document source, alongside SharePoint, Google Drive, Box, and your inbox. Your CLM handles negotiation, signature, and storage. Kavlo handles the post-signature work: extracting operational terms from executed agreements and turning them into renewal alerts, spend reconciliation, and workflows.
Kavlo's extraction identifies auto-renewal clauses, evergreen provisions, and termination notice requirements, and it tracks the notice date alongside the end date for each agreement. From there it generates 30/60/90-day alerts against the date that actually governs your decision, and flags agreements with short notice windows so they surface first.
Yes. Kavlo ships with templates for onboarding, vendor assessment, offboarding, QBRs, and compliance, and every step is configurable. You define the routing, the approval gates, and which steps are manual, AI-agent, or human-approved. Each workflow keeps a full audit trail, and routing across procurement, legal, IT, and finance helps catch contract gaps before signature.
Kavlo runs in a private cloud with full multi-tenant data isolation, and your data is never used to train models. SOC 2 Type II certification is in progress. Your contracts, extractions, and analytics stay in your own isolated environment.
Also for
Point Kavlo at the drives and inboxes where your contracts already live, and see the renewals, notice windows, and unused entitlements it surfaces on your own data.
